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This Privacy Notice explains how Talent & Career Solutions Consulting Limited (“we”, “us”, “our”) collects, uses, stores and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are committed to protecting the privacy of candidates, clients, suppliers and users of our website.

 

Who we are

Talent & Career Solutions Consulting Limited is a UK-based recruitment consultancy. We act as a Data Controller when processing personal data for recruitment and business purposes.

We are registered with the Information Commissioner’s Office (ICO).

 

Who this notice applies to

This notice applies to:

• Candidates and prospective candidates

• Clients and prospective clients

• Suppliers and professional contacts

• Visitors to our website

 

Personal data we collect

Candidates and prospective candidates

• Name, contact details, CV and employment history

• Qualifications, skills and experience

• Salary expectations and role preferences

• Interview notes and feedback

• Right to Work documentation where required

• DBS information where required for a role

• Driving licence details where required for a role

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We only request Right to Work, DBS or driving licence information where it is necessary for a specific vacancy or client requirement.

Clients and business contacts

• Name, job title and company name

• Contact details

• Communications and correspondence

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Website users

• IP address

• Browser and device information

• Website usage data via cookies

 

How we collect personal data

We collect personal data:

• Directly from you

• From publicly available sources such as LinkedIn

• From referrals

• From clients during recruitment processes

 

How we use your personal data

Candidates

• To provide recruitment and work-finding services

• To match candidates to suitable vacancies

• To submit CVs to clients with your knowledge or instruction

• To communicate with you about opportunities

• To meet legal and regulatory requirements

Clients

• To provide recruitment services

• To communicate regarding vacancies and candidates

• To manage our business relationship

General

• To operate and improve our business

• To comply with legal obligations

• To protect our legal rights

 

Lawful basis for processing

We rely on the following lawful bases under UK GDPR:

• Legitimate interests, for recruitment activities and business development

• Performance of a contract or steps prior to entering a contract

• Legal obligations, such as Right to Work checks

• Consent, where required for marketing communications

 

Special category and criminal records data

Where required for a role or by law, we may process limited special category or criminal records data, including:

• DBS information where required by a client or role

• Right to Work documentation to meet legal obligations

• Driving licence details where relevant to a role

This data is processed only where necessary, handled securely, access is restricted, and it is retained for no longer than required.

 

CV submissions

We only share candidate information with a client where:

• The role is relevant, and

• The candidate has been informed or has instructed us to do so

We do not sell personal data.

 

Systems and processors

We use UK-based systems to process personal data, including:

• Zoho Recruit (ATS and CRM)

• Microsoft 365, including Outlook and Teams

• LinkedIn Recruiter

• Fireflies (meeting transcription, where used)

All personal data is stored and processed within the UK.

 

Data sharing

We may share personal data with:

• Clients as part of recruitment activity

• Service providers supporting our IT and business operations

• Regulators or authorities where legally required

We do not transfer personal data outside the UK.

 

Data security

We use appropriate technical and organisational measures to protect personal data, including access controls, secure systems, and staff confidentiality obligations.

Data breaches
In the event of a personal data breach, we will assess the risk and notify the Information Commissioner’s Office and affected individuals where required in accordance with UK GDPR.

 

Automated decision-making

We do not use automated decision-making, including profiling, in our recruitment processes.

 

Data retention

We retain personal data for no longer than necessary for the purposes set out in this notice. In general:

• Candidate data (including CVs, notes and application details): typically up to 2 years from the date of last meaningful contact. This period may be extended where there is ongoing recruitment engagement or a legitimate interest in supporting future opportunities, unless deletion is requested.

• Client and supplier contact data: for the duration of the business relationship plus up to 2 years.

• Website usage data: as set out in our Cookie Policy, typically short-term.

We review retained data periodically. Data may be deleted earlier where it is no longer required or upon request, subject to legal obligations.

 

Cookies

We use cookies and similar technologies on our website. Further information is available in our Cookie Policy.

 

Your rights

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion in certain circumstances

• Restrict processing

• Object to processing

• Withdraw consent where applicable

Requests can be made using the contact details below.

 

Complaints

If you are unhappy with how we handle your personal data, you may contact us directly. You also have the right to complain to the UK Information Commissioner’s Office.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: https://ico.org.uk/concerns/
Telephone: 0303 123 1113

 

Contact details

Email: privacy@tcsconsulting.co.uk
Company: Talent & Career Solutions Consulting Limited